Contributing to the GreenSpirit Magazine
Apart from our regular columns, most of the GreenSpirit magazine contents are commissioned and we do not accept unsolicited submissions. If we have asked you to write for us and you are happy to do that, please send your contribution as soon as it is ready and before the deadline stipulated by the editor. Submissions should not exceed 1500 words except by arrangement with an editor. Any submission may need to be edited and the Editor’s decision is final. Please be sure to read the style guidelines carefully (see below) before submitting material.
Since GreenSpirit is a charity, we cannot offer fees but we do provide contributors with a free copy of the magazine in which their work appears (or an extra copy in the case of GreenSpirit members).
Important notice re submissions
By submitting material to GreenSpirit for publication in one of our formats, (e.g. magazine, ebook, printed anthology, website, podcast…) the author is automatically granting us permission to re-use it and/or to publish it in one or more of the other formats as well (or instead).
(This is just to save us having to ask for permission again in the future if we want to re-use something we’ve already published, e.g. to include a previous article in an anthology.) Copyright always remains with the author, who is completely at liberty to publish it elsewhere.
Soft Copies – Please send all illustrations as high quality jpgs. As a rough rule of thumb a jpg file of a 10x15cm photo should not be less than 200Kb. Scanned illustrations should be scanned at definitely not less than 200 pixels per inch. 300 dpi is even better.
Hard Copies – All illustrations will be copied on an ordinary scanner, so preferably should not be larger than A4. Reasonable quality line drawings and other forms of art work are acceptable as are sharp photographs and good quality photocopies.
All Illustrations – Except for the outside and inside cover graphics, all the text illustrations are reproduced in black and white or shades of grey. If you submit colour illustrations they will be reduced to shades of grey and this should be considered in selecting suitable pictures; clarity and good contrast are the key factors. Contrast and sharpness can be enhanced in the editing process but there are limits to what can be achieved.
Hard copies will be returned if requested, but only after the journal has been printed (and only if you sent a correctly stamped, self-addressed envelope when you submitted them). However, we cannot accept responsibility for the loss of hard copies as this may be beyond our control (e.g. copies lost in the post).
Standards for the preparation of texts and illustrations
TEXTS Soft Copies – the preferred format is .doc (Word) or .rtf (Recent Word users, please avoid .docx). Please do not send pdf files as these can cause formatting problems. Text formatting should be kept to an absolute minimum. (For example, please don’t use all caps for your headings/sub-headings. And please don’t use Word’s automatic referencing or headers/footers) Email submissions are preferred. Hard Copies – If you have no access to email, we will accept paper copies as long as they are typed (no hand-written submissions please). Typescripts will be copied by scanning so please send clear copies and avoid underlining and any marking of the texts. In order to be scanned successfully photocopies have to be of good quality and preferably on white paper.